PROJECT ADMINISTRATION OFFICER

Job description:

We are seeking an experienced and proactive Project Administration Officer to the Head of Mills to join our team at PH Uni Palm Sdn Bhd in Jementah, Johor. This full-time position offers an exciting opportunity to provide high-level administrative and executive support to the Head of Mills, playing a key role in ensuring the smooth running of the department.

What you’ll be doing

• Assist in preparing and submitting tender documents according to client requirements and deadlines.
• Maintain proper filing and records for all tender-related documents, correspondence, and drawings.
• Coordinate with internal departments to collect the required information for tender submission and assist in sourcing new tender opportunities.
• Support and monitor the tender process to ensure all documents are complete and well organized.
• Perform general administrative and office duties when required.
• Ensure departmental records and documents are properly updated and maintained.
• Work closely with team members to achieve company goals and objectives.
• Document Control: Maintain and update the project filing system (both physical and digital), including drawings, contracts, site diaries, and correspondence.
• Meeting Coordination: Schedule project meetings, prepare agendas, and take accurate minutes of meetings (MoM) for distribution.

Requirements

• Minimum 2-5 years’ experience as a Project Administration Officer or Executive Assistant, preferably within a similar industry
• Excellent written and verbal communication skills, with the ability to interact confidently with people at all levels
• Strong organisational and time management skills, with the ability to prioritise a diverse workload
• Diploma or Bachelor Degree in Engineering or Office Administration Field
• Proactive and resourceful, with a keen eye for detail and a solutions-focused approach
• Fast Learner
• Have experience in handling projects will be an added advantage

Benefits

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Company-provided quarters will be available, inclusive of essential utilities

Apply now for this exciting opportunity to become our next Project Administration Officer

Apply Now